VOCABULARY. Core skill – основополагающие навыки

core skill – основополагающие навыки

productive – эффективный, плодотворный

to call a meeting – созывать собрание

staff meeting – собрание персонала, производственное совещание

one-on-one meeting – встреча один на один

kickoff meeting – стартовое совещание, предстроительное собрание

interim meeting– промежуточное собрание

water cooler - бачок с питьевой водой (перевернутая пластмассовая бутыль с краном, из

которой наливают охлажденную питьевую воду. Обычный предмет оборудования

офисных помещений)

scheduled appointment – запланированная встреча

topical meeting – тематическое совещание

annual meeting – ежегодное (отчетное) собрание

emergency meeting – экстренное совещание

merger -слияние, поглощение

moderator – председатель собрания

Managing meetings effectively is a core skill every manager should develop. Although there's no mystery to what makes a meeting productive, it all starts with knowing when to call a meeting, and why.

How do you know it's time to call a meeting? What type of meeting is it? What's the purpose of the meeting? Here are some typical situations when a meeting may be called for.

You're managing a project. Projects tend to require meetings at various stages: at the beginning, as the project plan is coming together, and at regular intervals while the work is being done. Toward the end of the project, depending on its size, daily meetings could be necessary.

You're managing people. Many bosses call weekly staff meetings in addition to weekly one-on-one meetings with their direct subordinates. These meetings provide a chance to review the work performed in the previous week and look ahead to what will be performed in the coming week.

You're managing a client. Many types of companies, especially professional services firms, make presentations to clients: sales presentations, kickoff meetings, interim meetings, and final presentations. Present relationships with other companies also typically involve periodic meetings.

Problems are arising. If a project is getting off course, interpersonal conflicts are escalating, or any other emergency occurs, it's time to call a meeting.

What type of meeting is it?

The purpose of the meeting should help determine the appropriate format. A quick question at the water cooler or a visit to someone's office may take the place of a meeting. The length and formality of the meeting will vary depending on how many people are invited, the size of the company, and who's leading the meeting.

The basic types of meetings are as follows.

Standing meeting. A regularly scheduled appointment, such as a weekly one-on-one with a boss or a department.

A project meeting of employees involved in a particular activity. Such meetings take place at intervals until the project is over so the format and agenda of these meetings become relatively well established.

Topical meeting. A gathering called to discuss one subject, such as a work issue or a task related to a project.

Annual meeting: where shareholders discuss the company’s annual report.

Emergency meeting ( EGM):extraordinary general meeting: a shareholders' meeting to discuss an important issue such as a proposed merger, a crisis.

Presentation. A highly structured meeting where one or more people speak and a moderator leads the proceedings. The purpose is usually to inform. Attendees may have an opportunity to ask questions, but typically their participation is limited.

Conference. A highly structured, moderated meeting, like a presentation, where various participants speak following a fixed agenda.

Seminar. A structured meeting with an educational purpose. Seminars are usually led by people with expertise in the subject matter.