Read the memo and answer the questions
1. What is the purpose of the memo?
2. How will apprentices be chosen?
3. What should the team leaders in the Maintenance Department do now?
| Clipboard A memo is an internal company documents that is normally impersonal and formal in style. It can be sent to one person or a number of people within the organization and may be put on a noticeboard. It should: state who it is to state who it is from have a title explaining what it is about, and a date state the purpose in the opening paragraph be as brief as possible |
| KEY STONE ENGINEERING |
| 122-128 Highland Street Newby Tel: 0044 547 222234 email: [email protected] Memo _______________________________________________ To:Maintenance Department From:Training Manager Subject:Six Apprenticeship places starting September 2008 Date:14 May 2008 _______________________________________________ A decision has been made by senior management that apprenticeships for six Maintenance Technicians will be made available to start in September 2008. Advertisements inviting applicants will be placed in national newspapers in June. Interviews will be arranged for the week beginning 3 July. The apprenticeship will be for three years and will consists of on-the-job training under supervision in the Maintenance Department and day release one day a week to the local college. Would team leaders please attend a meeting in room D on Thursday 17 May at 9 a.m. to discuss possible skilled supervisors for he apprentices and the apprentices’ work rotation. |
2. Look at the 2nd Memo. Complete the memo by putting the information a-f in the correct place.
a all transport vehicles will be fitted with GPS navigation system equipment
b Short briefing courses
c Would all drivers please sing up
d Memo
e so improve the efficiency of our delivery service
f Transport Department
| Kirby Components |
| Kirby North Industrial Estate Kirby ________________(1) To ________________(2) From General Manager Subject GPS vehicle navigation systems for all delivery vehicles Date 24 November 2008 As part of the company efficiency programme, _____________(3) over the next few weeks. This equipment will allow drivers to find their way to delivery addresses more quickly and __________(4). ____________(5) on how to operate the equipment will be run on Monday 4, Tuesday 5 and Thursday 7 December at 8.30 a.m. __________(6) for one of these dates with their group manager. |
A) Write a memo to all staff working in the Food Department at Briteways Supermarket. Use the notes in A below. Provide a company address, date, etc. Write 80-100 words.
| Change in fruit and vegetable packaging – will stop using plastic trays. New trays compostable, starting next month. Less attractive so staff need to reassure customers. Company advertising campaign to promote them as environmental-friendly next month. Everyone to attend short training session Friday 1 p.m., room D Those unable to attend, speak to line manager |
B) Start Engineering have recently signed them with components for the next three years. A group of Senior Mnagers from the company are coming to visit Start Engineering. Write a memo to all staff using the notes in B below. Write 70-90 words.
| visit 10-13 April be prepared to answer technical questions – be helpful be prepared to explain production procedures – be informative arrange lunch and rest breaks so there is always someone available to answer any technical questions |
REPORTS
Complete the short description of what reports are for with the words below.
issue purpose
describes written
possible
A report ____________1 a study, investigation, or project. It’s __________2 is to provide recommendations, updates, and sometimes to sell an idea. It is ___________3 by a single person or group of people who have investigated the ___________4 and it is read by people who require the information. It should be as long as necessary and as short as _______________5.