I. Name parts of a business letter

II. Read the following statements and decide which are true and which are false.

1.If a letter begins with the receiver’s name, e.g. Dear Mr Ross, it will close with Yours faithfully.

2.The abbreviation c.c. stands for ‘correct carbons’.

3.If you were writing a letter to Mr Peter Smith, you would open with Dear Mr Peter Smith.

4.The head of a company in the UK is known as The President’.

5.In the USA, it is correct to open a letter with the salutation Gentlemen.

6.The abbreviation enc or end means there are enclosures with the letter.

7.If you were writing to a Knight whose name was Sir Roger Dumont, you would open the letter Dear Sir Dumont. EU

8.In the UK, the abbreviated date 2.6.95 on a letter means 6 February 1995. i

9.If a secretary signs her name on a letter and her signature is followed by p.p. (per pro) Daniel Harris, it means she is signing on behalf of Daniel Harris. I El

10.A Managing Director in the UK is known as Chief Executive in the USA.

11.The term PLC after a company’s name, e.g. Hathaway PLC, stands for ‘Public Limited Corporation’.

12.The abbreviation for the term ‘limited liability’ in the UK, is ltd.

13.If you did not know whether a female correspondent was married or not, it would be correct to use the term Ms, e.g. Ms Tessa Groves, instead of Miss or Mrs.

14.The following is an example of a blocked style:

Peter Voss

Oberlweinfeldweg 33

5207 Therwil

Switzerland

15.The above address is an example of ‘open punctuation’. i

16.The abbreviation in addressing a doctor, e.g. Doctor James Spock, would be Dt. Spock.

17.Rather than use the UK close of Yours sincerely/faithfully, Americans often choose Yours truly.

18.The abbreviation for ‘company’ is Co

III.Put the following names and addresses in order.

Example:

Search Studios Ltd./Leeds/LS4 8QM/Mr L. Scott/150 Royal Avenue

Mr L Scott Search Studios Ltd.

150 Royal Avenue Leeds LS4 8QM

1. Warwick House/Soundsonic Ltd./London/Warwick Street/SE23 1JF

2. Piazza Leonardo da Vinci 254/The Chief Accountant/l-20133/D. Fregoni/Fregoni S.p.A./Milano

3. Bente Spedition GmbH/Mr Heinz Bente/D-6000 Frankfurt 1 /Feldbergstr. 30/The Chairman

4. Sportique et cie./201 rue Sambin/The Sales Manager/F-21000 Dijon

5. lntercom/E-41006 Sevilla/351 Avda. Luis de Morales/The Accountant/Mrs S. Moreno

6. Miss Maria Nikolakaki/85100 Rhodes, Nikitara 541/Greece

7. Excel Heights 501/Edogawa-ku 139/7-3-8 Nakakasai/Japan/Tokyo/Mrs Junko Shiratori

8. 301 Leighton Road/VHF Vehicles Ltd./London NW5 2QE/The Transport Director/ Kentish Town