Letter to the Supervising Doctor

Student’s Handbook

Professional Exchange Program – IFMSA

Name of the Student:

Nationality:

Hospital:

Department:

Supervising doctor:

Start date:

End date:

Dear Student and Doctor,

Student Handbook is part of IFMSA official documentation system.

Please fill it in during your clerkship.

Table of Content

1- Introduction to IFMSA and SCOPE Exchange Program

2- Letter to the Supervising Doctor

3- Letter to the Student

4- Global Health Learning Objectives

5- Academic Quality Kit

a. Logbook

b. Checklists:

· Clinical checklist

· Surgical checklist

c. Tutor’s Evaluation

6- Final notes and remarks

Introduction to IFMSA - SCOPE

The International Federation of Medical Students’ Associations (IFMSA) is an independent, non-governmental and non-political federation of medical students gathering more than 1 million medical students from over 100 countries.

The IFMSA was founded in May 1951, Copenhagen-Denmark and it is officially recognized as a Non Governmental Organization (NGO) within the United Nations’ and recognized by the World Health Organization as the International Forum for medical students.

The Standing Committee On Professional Exchange (SCOPE)was at the core IFMSA’s foundation with the mission to: “Promote cultural understanding and co-operation among medical students and all health professionals, through the facilitation of international students’ exchanges” .

Today 8400 exchanges are being done by IFMSA-SCOPE. These combined make SCOPE the largest students-run exchange program in the world, having “exchanged” more than 232,000 medical students throughout its history.

For more information, visit the IFMSA website: www.ifmsa.org

Letter to the Supervising Doctor

Dear Doctor,

We would like to thank you for participating in the largest student-run exchange program in the world.

The exchange program of the IFMSA (International Federation of Medical Students’ Associations) is a non-profit and volunteer project run by students, for students. With over 8300 students travelling on exchanges per year, it represents a great opportunity for foreign and local students, as well as our faculties and health care institutions, to share medical knowledge in a professional context. As a tutor, you are invited to participate from this unique experience sharing knowledge and contrasting cultural differences by guiding the foreign student during its practice in order to make the exchange a high quality and unforgettable experience.

In order to ensure that our student gets the best out of their clerkship with your department and to provide feedback about the placement, we kindly ask that you:

- Meet with the student at the beginning of the clerkship to discuss expectations and goals of the clerkship

- Together with the student, fill out all the parts of this handbook.

- Sign the certificate of clerkship providing student has met with your expectations.

We hope that this clerkship will be a memorable experience for you as much as for our students.

Thank you for your cooperation.

Letter to the student

Dear Student,

Thank you for choosing IFMSA and SCOPE for your clerkship.

You are participating in the largest student run exchange program. As such, most of the work done for your exchange is by colleagues of you, who have volunteered time out of their medical curriculum to help you have a memorable exchange opportunity. You will experience a great hospitability, an excellent chance to discover a new health care system, a wonderful opportunity to meet new friends from around the world. However, we would like to draw your attention that this exchange is first and foremost an educational opportunity. As such, we urge you to act in consequence. You are requested to attend actively 80% of your rotation, have an active participation in the plan of care of patients, and fill this student’s logbook seriously in order to get your Exchange Certificate.

You will be requested to:

• Arrange to meet your supervising doctor on your first day to discuss expectations and goals of the clerkship.

• Fill out the logbook according to the expectations of your home Faculty and your supervising doctor.

• Ensure that you “meet expectations” of supervising doctor in order to get the certificate of clerkship signed by the supervisor.

• Fill out the electronic Evaluation Form (eEF) available at the IFMSA database (ifmsa.net) at the end of the exchange.

• Present the signed handbook and certificate to your local exchange officer when you return from you exchange.

Enjoy your exchange!