Vocabulary. Each English term is supplied with its dictionary definition
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Each English term is supplied with its dictionary definition. Think of the corresponding Russian equivalent and its explanation. Fill in the appropriate empty box.
| accumulation | records/archives documenting and generating in the course of the transaction of affairs of any kind; usually characterised as a ‘natural’ accumulation, in contrast to a collection, which is an ’artificial’ accumulation | |
| classification | the preparation of a filing plan/system or classification scheme for records/archives and the placing of series and/or items within such a plan/system or scheme | |
| classification scheme | a pattern of arrangement of archives by groups, series and items | |
| code | a) a system of writing based on a key, or set of predetermined rules or symbols, used for secret/specialized communication; b) the key to such a system of writimg; also referred to as cipher | |
| collection | a) an artificial accumulation of documents of any provenance brought together on the basis of some common characteristic, e.g. way of acquisition, subject, language, medium, type of document, name of collector; b) a body of documents comprising a record/archive group with other related materials of different provenance(s); c) a loose usage for private records/archives | |
| conservation | a) a basic archival function of storing and protecting records/archives; b) the totality of processes and operations involved in the physical protection of records/archives against damage or deterioration and in the restoration/repair of damaged or deteriorated documents; also referred to as preservation | |
| deposit | a) the placing of documents in the custody of archives without transfer of legal title; b) the documents covered by a single deposit | |
| destruction | the disposal of documents of no further value by incineration, maceration, pulping or shredding | |
| file | a) an organised unit (folder, volume, etc.) of documents grouped together either for current use or in the process of archival arrangement; b) a series of files (US); c) in machine-readable records/archives, two or more records of identical layout treated as a unit; the unit is larger than a record but smaller than a data system, and is also known as a data set or file set | |
| list | an enumeration of records/archives at the level of record/archive groups, fonds, classes, series, items or documents and also of holdings, accessions, finding aids, etc. compiled for purposes of control and/or information | |
| reference code | the unique code assigned to an item to facilitate its storage and retrieval | |
| retention schedule | a document describing the recurring records of an agency, institution or administrative unit, specifying those records to be preserved as having archival value and authorising on a continuing basis and after the lapse of specified retention periods or the occurrence of specified actions or events, the destruction of the remaining records; also called: comprehensive records schedule, disposal schedule, records retention schedule, records disposition schedule, retention schedule, transfer schedule (US), disposal list (UK). |