The Structure of an English Business Letter
Английское деловое письмо обычно состоит из следующих частей:
1) заголовок / The heading;
2) ссылка /The reference;
3) дата / The date;
4) внутренний адрес / The inside address;
5) приветствие / Salutation;
6) указание на тему письма / Subject Line;
7) содержание письма / текст письма / Body;
8) заключительная формула вежливости / The complimentary close;
9) подпись / The signature;
10) приложение / Enclosure
11) пометка о раздаче копий лицам или отделам, имеющим касательство / "СС" Notation.
Обратите внимание на рекомендации ведущих английских: и американских специалистов в области деловой корреспонденции
1. Избегайте в своих деловых письмах следующих выражений:
ü according to our records
ü I have your letter acknowledge receipt of
ü I wish to thank, may I ask as to,
ü with reference to, with in due time,
ü in due course of time regard to,
ü with respect to in receipt of at hand,
ü on hand in the near future attached please find,
ü attached in view of hereto, enclosed herewith,
ü our Mrs. Campbell enclosed please find
ü permit me to say beg to inform,
ü beg to tell pursuant to duly thank you again for your information
ü thank you in advance hereby, therefore, herewith thereon
2. Избегайте следующих фраз:
ü I have noticed that («Я обратил внимание на то, что»)
ü It has come to my attention that («Мое внимание привлек тот факт, что»)
ü I am pleased to inform you that («Я рад сообщить Вам, что»)
ü I am writing to let you know that («Я пишу, чтобы сообщить»)
ü I must inform you that («Я должен проинформировать Вас о том, что»)
ü Will you (please) («Пожалуйста»)
ü Thanking you in anticipation («Заранее благодарен»)
ü Thank you and regards («Благодарю и кланяюсь»)
ü Kindest regards («С сердечным приветом»)
| 3. Вместо Instead of ... | Пишите Use .... |
| advise, inform | say, tell, let us know |
| along these lines, on the order of | like, similar to |
| as per | as, according to |
| an early date, at your earliest | soon, today, next week, |
| Convenience | a specific date |
| this time, at the present time at this writing | now, at present |
| check to cover deem | check for |
| due to the fact that, because of | believe, consider |
| the fact that | because |
| favor, communication for the purpose of forward free of charge in accordance with in advance of, prior to in compliance with in the amount of, in the event, that kindly of recent date party said same subsequent to the writer, the undersigned up to this writing | letter, memo, for send free according to before as you requested regarding, concerning for please recent / recently person, a specific name not to be used as an adjective not to be used as a noun after, since I / me until now |
4. He заканчивайте свои деловые письма неполными предложениями, начинающимися с причастных фраз типа:
ü Looking forward to your early reply.
ü Hoping to hear from you soon.
ü Thanking you for your interest.
5. Вместо них используйте полные предложения, например:
ü We look forward to your early reply.
ü I hope to hear from you soon.
ü Thank you for your interest.
6. Вместо следующих излишних слов употребляйте простые нужные слова:
| Не пишите | Пишите |
| Don’t Use | Use |
| and et cetera as a result of as otherwise at about attached hereto at this point in time avail oneself of be of the opinion both alike both together check into connect up continue on cooperate together customary practice during the time that each and every enclosed herewith enter into forward by post free gift have a tendency to in many instances in spite of the fact that in the amount of cooperative together in an efficient manner in the event that in the matter of in the process of being in this day and age inform of the reason is of the opinion letter under date of letter with regard to new beginner on account of the fact that owing to the fact that past experience place emphasis on place an order for repeat again same identical send an answer up above whether or not write your name | et cetera because otherwise about attached at this time; now believe alike together check connect continue cooperate practice while each or every enclosed enter mail gift tend to often although for cooperative efficiently if about being nowadays tell why believes letter of letter about beginner because because, since experience emphasize order repeat identical reply above whether sign |