Structuring a presentation (1)
Most formal - and many informal - presentations have three main parts and follow this simple formula:
1. Tell the audience what you are going to say! = Introduction
2. Say it! = Main part
3. Tell them what you said! =Conclusion
Task 3
Complete sentences 1-8 with the correct form of the verb and a sentence ending from below.
you on the proposed training project
you up to date on SEKO’s investment plans
you how the database works
you an overview of our present market position
at business opportunities in Asia
on our financial targets for the division
by telling you about what lane’s group is working on
about EU tax reform
1. give Today I’d like to give you an overview of our present market position.
2. show I’ll be showing________________________________________
3. talk During the next two hours we’ll be_________________________
4. bring I’d like to_____________________________________________
5.report This afternoon I’m going to_______________________________
6. update Today I’d like to________________________________________
7. look This morning we’ll be___________________________________
8. begin Today I’ll_____________________________________________
Task 4
Put the words in the right order to make sentences.
1. shall OK get we started
2. my today subject presentation of satisfaction is the customer
3. will presentation thirty my about take minutes
4. issues on three focus I’ll
5. by looking of status will the current project we the start at
6. that did know popular China car is this very in you
Task 5
Do this quiz about body language. Sometimes more than one answer is possible.
Discuss your answers with a partner.
How much do you think personality and culture influence your body language during a presentation?
1. How should you stand?
a) Arms crossed on chest
b) Straight but relaxed
c) Knees unlocked.
2. What should you do with your hands?
a) Put hands on hips
b) Put one hand in a pocket
c) Keep hands by your side.
3. How can you emphasize something?
a) Point finger at the audience.
b) Move or lean forward to show that something is important.
c) Use a pointer to draw attention to important facts.
4. What should you do when you feel nervous?
a) Hold a pen or cards in your hands
b) Walk back and forth
c) Look at the flip chart or screen (not at the audience
6. How fast should you speak?
a) About 20% more slowly than normal
b) Just as fast as in a normal conversation
c) Faster than in a normal conversation.
7. How should you express enthusiasm?
a) By raising voice level
b) By waving arms
c) By making hand or arm gestures for important points.
Task 6
Make ‘signpost’ sentences using elements from each column.
| 1 Before I move on to my next point, | come back to | next question |
| 2 This brings | the issue | point, which is price. |
| 3 This leads | let me go | this question later. |
| 4 Let’s now turn to | we were discussing | our new sales strategies. |
| 5 As 1 mentioned | to the next | a brief overview of our activities. |
| 6 I’d like to | before, I’d like to give you | earlier. |
| 7 Let’s go back to what | us directly to my | through the main issues once more. |
| 8 As 1 said earlier, | I’ll be focusing on | of customer service. |
Task 7
Complete the sentences with words from the box.
back • covered • discussing • inform • leads • main points • sum up • wanted
1. Let me now summarize the __________________ .
2. We will be__________________ our sales targets today.
3. In my talk I will ________________ you about new marketing techniques.
4. Before I move on, let me just____________ what I have said so far.
5. I think we have_______________ everything for today.
6. OK, that is all I _________________to say about time management.
7. This_________________________ directly to my second point.
8. Let’s go_______________________ to what I said at the beginning of my presentation.
Task 8
Choose the correct verb to fit the sentence.
1. How are we going to solve/deal/tackle with delivery problems?
2. I do not think we can cope/tackle/take core with fewer people.
3. We think it is important to identify/deal/cope the problems now.
4. Who will take care/deal/tackle of our business clients?
5. We have been trying to cope/solve/take care the software problem.
6. Before we go on. Let us identify/clarify/solve this question.
Task 9
Complete the sentences with the words from the box.
according to • apart from • concerns • moreover • regarding • with regard
1. I will give you an overview of some figures____________ to car exports.
2. __________, I would like to tell you something about the new software.
3. Let’s now turn to the next question which _______________customer service.
4. ______________ a few spelling mistakes, the new brochure is very good.
5. Let me give you some details _______________our Chinese factory.
6. ________________the handbook, the scanner is user-friendly.
Task 10