Exercise 1. Translate into Russian

People outside; pre-printed; house-style; the subject to be raised; is placed in the middle of the page; convenient; the name should be indicated; multiple copies; recipient; circulation list; to be attached; to be applied; complicated sentences; reminder; lengthy documents; informal reports; document considering the situation; standardized form; accident report; scientific investigation; preliminary page; introduction; conclusion; title page; the date of the issue of the report; contents; relevant information; facts providing; point of view; advantages; the best solution.

Exercise 2. Translate into Еnglish

Имя должно быть указано; сложные предложения; заключение; на­учные изыскания; памятка; многочисленные копии; люди, не работающие в данной организации; отчет о происшествии; точка зрения; документ, рассматривающий данную ситуацию; стандартная форма; свободный стиль; удобный; введение; тема, которая должна быть рассмотрена; ти­тульный лист; преимущества; факты, доказывающие; дата написания от­чета; предварительная страница отчета; размещается в центре листа; за­ранее подготовленная форма для докладной; получатель; быть применимым; неофициальные отчеты; содержание; информация, относя­щаяся к делу; обходной лист; быть прикрепленным; лучшее решение.

Exercise 3. Answer the questions

1. What do memoranda look like?

2. Whom are they sent to?

3. What types of paper are used for memos?

4. What does the top part of memo contain?

5. Where is the body of the memo placed?

6. Why is the bottom part of the memo left clean?

7. What should be done if the memo is sent to several people?

8. What document should be attached to the memo?

9. What principles are applied for writing the body of the memo?

10. What are business reports?

11. How many types of business reports are there?

12. What are reports' standardized forms applied to?

13. What are main parts of the report?

14. What does the preliminary page consist of?

15. What should you show in the conclusion of the report?

Exercise 4. Answer the additional questions

1. What's the difference between the memo and the report?

2. When is it necessary to number your recommendation in the report?

3. In what cases should you make acknowledgements in the report?

4. What is an appendix to the report?

5. In which cases it is necessary to have an appendix to your report?

Exercise 5. Underline and correct three errors in the following internal memo

MEMO

Ref. Your enquiry on AGF Excavator

To have buy the machine would have been a mistake. We wanted that we were able to pay over three years. AGF would not permit us having this type of arrangement.

We regret that we had to pull out of the deal.

Exercise 6. A late delivery to a customer may have serious consequences for this company. Complete the following memo to the warehouse manager with an appropriate form of have, have got or get and make any necessary changes in word order

Memorandum

To: PG

From: NS

We …. a letter from our solicitor this morning. He says that he ….. the report about the claim but he ….. problems arranging a meeting to discuss the terms. Our customers are claiming that the delivery to France four weeks late. By that time they ….. not in touch with any chance to complete the project on time, so they their lawyers to cancel the shipment.

Unfortunanely, our solicitor ….. not ….. their letter until the beginning of the week. That's the reason why I need to ….. clarification of the claim.